Wedding specialists: understanding the tasks and area of responsibility

Wedding planner

This is your main assistant. If you contact a wedding agency or a professional organizer, then all issues with contractors are resolved by him, not you. You keep in touch with one person, and he controls the entire team. Accordingly, the range of responsibility of the organizer is the widest.

Together with you, we will develop a wedding concept, help you choose the style and theme, and the color palette of the holiday.
Select the optimal wedding venue based on the wedding concept and the number of guests.
Select other wedding specialists and contractors and conclude an agreement with each.
Draw up an estimate for the event and adjust it according to the wishes of the couple.
Organize on-site registration.
Select artists and musicians for the entertainment program at the festive banquet.
Control the technical side of the holiday: lighting, sound, video, special effects.
Assist in the preparation of buffet and banquet menus, give advice on the choice of alcohol and other drinks, contact the catering service (if it is involved).
Draw up the timing of the wedding day, a full estimate of the event and other necessary schedules, diagrams, plans.
Resolve all issues with the site administration and contractors on the wedding day.
Coordinate all work on the wedding day, accompany the couple throughout the day.
Calculate all wedding specialists and contractors who worked at the event.

At the same time, the responsibilities of the organizer also have their limits. Don’t expect miracles from him: the organizer will not be able to change the entire concept and cancel all agreements two weeks before the wedding, if you suddenly change your mind about getting married or want to radically change everything. The organizer is not obliged to go with you to wedding salons instead of a bridesmaid and advise which dress is best for you. You can only ask for advice on which salon or which designer to contact in search of the main dress in your life.

The organizer also should not decorate your wedding, glue boxes for bonbonnieres, arrange a bouquet or sew white chair covers. He only finds professionals for you who will do all of the above as beautifully and efficiently as possible. Don't force the host to create your guest list, sign invitations, and send them out. This is not his responsibility, nor is answering your calls in the middle of the night. Be tactful and remember that the organizer, first of all, is also a living person who needs to sleep and rest in order to be productive and friendly during working hours.

Responsibilities of a wedding planner

The work of a wedding planner includes two stages:

PREPARATORY The manager will help you choose absolutely everything for the upcoming celebration: he will recommend a photographer and a restaurant, create a menu, convey to the toastmaster all your wishes regarding the wedding evening, order invitations, and if the bride wishes, he can even go with her to wedding salons. All you have to do is approve (or disapprove) of his ideas and wait for the wedding day.

MAIN Begins early in the morning on the wedding day and ends after all the guests have left. The manager will quietly be next to you, solving all emerging issues and eliminating problems. He will supervise the timely arrival of the make-up artist, hairdresser and room decorators, organize the departure of the newlyweds to the registry office, answer all the questions of the invitees (which car should I get in, where is the toilet, etc.), and supervise the work of the waiters.

Looking for the positives

1. Save time

. One of the main advantages in our time. You don’t have to take time off from work to approve the restaurant’s menu, you don’t have to set aside time on the weekend to buy candles to decorate the table, and you don’t have to worry that you won’t have time to pick up your seating cards from the printing house. The manager will recommend you a wedding photographer, a toastmaster, a videographer and much, much more. All that remains is to choose from the proposed candidates.

2. Peace of mind

. Communication with service providers in the wedding market is not as simple as it seems at first glance. It requires tremendous endurance and calm. And all the preparation for a wedding is stressful. After all, you really want everything to be at the highest level! A wedding planner will save you from unnecessary worries.

3. New ideas

. A planner will help make your wedding special. He constantly works in the wedding industry, knows all the current trends and has experience in organizing a wide variety of celebrations (which cannot be said about you).

4. Taking into account all the nuances

. In the pre-wedding bustle, it’s so easy to forget about some details! The manager will not let you do this. You will definitely have rose petals ordered to sprinkle on the newlyweds, prizes for competitions will be purchased, and a song for your first wedding dance will be recorded on disk.

5. Peace of mind on your wedding day

. All questions and misunderstandings will be resolved not by you (and not by witnesses and parents), but by a professional.

Wedding coordinator

A wedding coordinator is indispensable if you decide to prepare the wedding yourself. On day X, you should concentrate on memorable and happy moments, pay attention to your significant other and loved ones, and not answer endless calls from contractors, solve problems and rush around the wedding venue, controlling everyone and everything. The coordinator's responsibilities are narrower than those of the wedding planner, but he has more than enough important tasks.

Obtain from the bride and groom the contact information of all wedding specialists and contractors who will work at the wedding.
On the eve of the wedding, contact all contractors, clarify the timing and details of their work on the day of the celebration.
Control the delivery of the bouquet and boutonniere.
Control transport and logistics issues.
Check the decoration of the wedding ceremony and banquet hall, delivery of florists, readiness of the dressing room for the artists.
Meet all wedding specialists.
Greet guests, assist them with navigation of the wedding venue and seating arrangements.
Supervise the operation of the restaurant, serving dishes, replenishing the bar, setting up the sweet table, delivering and serving the cake.
Monitor the show program, help the presenter and artists if necessary.
Resolve all organizational issues without involving the newlyweds.
Resolve force majeure and other unforeseen situations within your competence, avoid conflicts.
Calculate all wedding specialists and contractors who worked at the event.

Remember that the coordinator and organizer are different specialists. The coordinator only manages a team of specialists on your wedding day; he is the inconspicuous director of this picture, but not its creator. The coordinator is not obliged to invent anything, develop scenarios and concepts, or be responsible for the quality of work of the contractors you have chosen. To avoid misunderstandings, write in advance in the contract those tasks for which your coordinator will be responsible on day X.

Decorator

When choosing a decorator, immediately consider whether you want the same person to do floristry, or whether you have already decided on a florist and are looking for a specialist to partner with him who will take care of all the other decorations, except for the floral ones. The responsibilities of a decorator are as follows:

Present the overall picture of the wedding decor in the form of sketches and approve them with the bride and groom.
Draw up an estimate in which you describe the cost of each decor item and indicate the total amount.
Create all the necessary decor or rent it out.
Deliver the decor to the venue of the celebration.
Decorate the venue in a timely manner according to the timing of the wedding day.
Dismantle the decor after the end of the holiday.

In this case, the decorator is not responsible for the designs and decor that the couple made independently or ordered externally on their own initiative. Often, separate masters handle wedding printing and accessories for the bride, but it also happens that invitations and other cards, as well as details of the bride’s image, are made by the same decorator. Discuss these issues at the stage of concluding a contract and do not hesitate to contact other specialists for individual decor items if you like their work better.

Florist

As a rule, a florist works in conjunction with a decorator, so for the successful implementation of all your ideas, a creative connection between these people is very important. Listen to the decorator's recommendations for good florists if you decide to trust him as a professional, and vice versa. The main tasks of a florist:

Advise which flowers are best to use for decoration within the style and concept of your wedding; offer alternative seasonal floristry options so as not to overpay for expensive imports; warn about possible problems with the flowers you have chosen due to the season and weather.
Draw up an estimate in which you outline the cost of each decor item and indicate the total amount of wedding floristry.
Deliver ready-made compositions to the wedding venue or assemble decor on site if necessary.
Deliver the bride's bouquet, groom's boutonniere, flower corsages for bridesmaids and other floral accessories on the wedding day (as a rule, an additional fee is charged for this).
Give tips on handling floral decorations and storing a bouquet to prolong its life.

Leading

The mood of the guests and newlyweds, as well as the general tone of the second, banquet part of the holiday, depends on this master of words and performance. The responsibilities of this critical specialist include:

Provide a detailed script and timing for the wedding banquet and approve it with the bride and groom.
Advise which artists to invite for an interesting show program.
Study the list of guests and do not make mistakes in pronunciation of their names.
Check with the couple if there are any unwanted topics for jokes, so that during the holiday no awkward situations arise (in addition to the traditional list of prohibited topics).
Arrive at the wedding venue early to prepare for the evening.
If the host does not work in conjunction with his DJ and lighting specialist, then discuss all the nuances of the show program and musical accompaniment with colleagues before the start of the banquet so that there are no hiccups.
Check the functionality of the microphone and other equipment.
Comply with all additional responsibilities specified in the contract (writing an original script specifically for a specific couple, purchasing gifts for competitions with reporting, adhering to the dress code according to the style and theme of the wedding, working beyond standard hours or providing your own DJ after the end of the program).

At the same time, the host is not obliged to look for artists for you, negotiate with them and pay during the banquet. You can ask him to recommend good shows and a cover band, but make further contacts yourself or entrust your wedding organizer.

Where to find

If the newlyweds decide to hire a wedding planner, then the question arises of how and where to look for him.

First of all, you need to ask friends who recently got married. Perhaps they were satisfied with the services of their manager and will be able to give him a good recommendation. But you should definitely clarify what exactly you liked or didn’t like about the coordinator’s work in order to avoid differences of opinion and unnecessary complaints later.

If none of your friends have hired a manager or cannot evaluate his work as good, the Internet will come to the aid of the newlyweds. On virtual bulletin boards you can often find advertising messages from managers with a list of their services.

In addition, now almost every specialist has his own website, where he publishes information about himself, photos and videos from events. You can also read customer reviews there.

If this option does not work, then you can contact a special agency involved in organizing holidays. Many of them specialize directly in weddings and will be able to help you find a competent assistant in accordance with the tastes and capabilities of the newlyweds.

Editor's choice: Trends in wedding photography 2021, fashion trends

Photographer

The working day of a wedding photographer is often as long as the working day of the organizer and coordinator. What are his responsibilities?

Provide advice to the couple regarding possible photo locations and wedding timing, taking into account the optimal time for a wedding photo shoot.
Provide a shooting plan indicating all required places and a schedule for visiting them.
Familiarize yourself with the wedding venue (the location of the ceremony and banquet) in advance so that on the wedding day you know the best positions for shooting and lighting features.
Do not be late, do not leave earlier than the time specified in the contract, provide photos on time in the format and volume that was promised to the newlyweds.
Make contact with guests, organize group shots, take all the photos on the list of required ones (agreed with the couple in advance).
Work in contact with the videographer so as not to interfere with each other.
Print a high-quality photo book with the frames chosen by the couple (if this is included in the service package).
Do not post photos on social networks and portfolios unless the couple has given their consent.

Remember that a photographer is not a magician. He should not make you three sizes slimmer in the photo, just as he is not obliged to correct the mistakes of other specialists with Photoshop, remove unnecessary people from the frame, or “complete” what you are missing in the photo. The number of photos in artistic retouching is usually indicated in the description of each photographer’s service package. Processing beyond the norm is for an additional fee. Also, the photographer is not obligated to give you the sources if you have not agreed on this, provide raw material without processing on the same day, or hastily process “well, at least a couple” so that you can post the first shots from the wedding on social networks. You can ask for it, but under no circumstances demand it.

The same tasks face a wedding videographer. The duration of the wedding video is agreed upon at the stage of concluding the contract; it is better to record this on paper. A common option is when the operator makes a short teaser of a few minutes, which can be posted on social networks and sent to friends, and a full-fledged wedding video with all the main moments of the day in full format.

Wedding planner services

So, the responsibilities of a wedding coordinator include:

Work with all contractors and invited specialists. The wedding organizer helps to find the right people, negotiate with them on the provision of services and prices, makes sure that everyone arrives on time and does not interfere with each other, controls the work of the waiters, preparation for the banquet, and also pays everyone.
Taking care of guests. The phone number of the wedding planner is often indicated in the invitations, because it is he who tells the guests how to get there, in which cars they will sit during the walk, at which tables during the banquet, if necessary, calls everyone for a taxi at the end of the celebration.
Resolving all organizational issues. How the hall and cars will be decorated, what table setting will be, what route to take, where the photography will be, where to put the donated flowers and most importantly, that nothing and no one will be forgotten anywhere, including gifts and food after the banquet.
Keep track of time. The wedding coordinator helps the bride create an hourly plan for the wedding celebration, and on the wedding day makes sure that everything takes place exactly at the agreed time and does not last longer than planned.
Resolve all unforeseen situations. No matter how perfectly everything is planned, problems happen. The organizer is the person who will touch up your makeup, provide you with umbrellas, take care of your car’s flat tire, etc. It’s not for nothing that a good professional always has a first aid kit, a cosmetic bag, a needle and thread, napkins and many other things with him.

Without a doubt, a wedding planner can provide significant assistance in organizing a wedding, but whether to invite him or not is up to you. Regardless of your choice, www.svadebka.ws wants your celebration to become one of the best days in your life.

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Wedding stylist

More and more often, brides want a wedding look that is thought out to the smallest detail. The services of a makeup artist and hairdresser are not enough for them, but they need an integrated approach to the issue of appearance - both their own and the groom's. In this case, invite a wedding stylist who will help solve all your beauty problems.

Think over the image of the bride and groom, taking into account modern wedding trends and individual wishes.
Shopping support for the bride and groom in wedding salons and stores.
Select all the necessary accessories to complement the wedding look, help find them or order them.
Help you decide on makeup and hairstyle, recommend stylists or a good salon (if your stylist cannot provide such services on his own).
Give advice on the bride's bouquet as part of the wedding look.

The stylist can also be present on the wedding day, help you during getting ready, and supervise the work of the makeup artist and hairstylist, if you agree on this format of work in advance. There is even an additional service of accompanying the bride until the banquet - it will be useful for perfectionists who want to be perfect throughout the wedding day and shine with morning freshness even in the evening.

Now you know what to expect from each of your wedding assistants, and what to demand from them, on the contrary, is not necessary. Finally, it is important for absolutely all specialists to be in touch during working hours and answer calls, because this is the key to the couple’s peace of mind and confidence in their professionalism.

Other meanings of this word:

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Did you know?

At birth, a child’s body contains about 300 bones; by adulthood, only 206 remain.

Scanwords, crosswords, sudoku, keywords online

The last letter of the letter is “r”

Answer to the question “At a wedding - a friend of the groom, a participant in the wedding ceremony,” 5 letters: best man

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In the wedding ceremony of the social elite it is the same as the groomsman in a folk wedding

Witness, but not in court

Friend of the bride or groom at a wedding

You can't do a wedding without it

m. German groomsman, wedding rite, of which there are two or more with the groom and the bride, for help and services; They hold the crowns over the couple, this is a best man’s job, a duty. To be a best man, to be in this position, with the rank of groomsman. Best man, title of best man