Organizing and conducting on-site registration: simple or difficult?

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Published: 10/15/2016

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On-site marriage registration has become fashionable.

If five to seven years ago there were only a few newlyweds choosing this option for marriage, now more than a third of wedding ceremonies take place in this format.

Meanwhile, the bride and groom do not always fully understand what on-site marriage registration is.

• Law on official registration
• Cost of on-site registration
• Who conducts registration outside the registry office?
• Step-by-step instructions for organizing a destination wedding
• What is important when preparing a wedding?

OUTDOOR MARRIAGE CEREMONY

A wedding with on-site marriage registration has become firmly in fashion and has become an almost integral part of the wedding day. But not all newlyweds fully understand what it is and “what they eat it with.” Let's find out in this article.

• Where to conduct on-site marriage registration?
• Official and informal outdoor ceremony
• Pros and cons of weddings with on-site registration
• How to choose a place for an outdoor ceremony?
• How much does it cost to organize an outdoor wedding ceremony?
• Who conducts registration outside the registry office?
• Scenario and timing of the away ceremony
• Features of organizing on-site marriage registration.
• Arch as an integral attribute of on-site wedding registration

We will consider all these questions below.

WHAT IS AN EXIT WEDDING REGISTRATION OF MARRIAGE?

On-site marriage registration is the registration of a marriage outside the walls of the registry office. Field registration of marriage can be carried out both officially and unofficially. In the second option, the wedding ceremony is a beautiful and carefully rehearsed production with the bride and groom in the lead roles, which does not exclude a visit to the registry office.

Next, we will understand the features of official and unofficial on-site wedding registration.

WHAT ARE THE FIELD REGISTRATION OF MARRIAGES?

Is on-site marriage registration an official procedure?

Legally, “registration of marriage” means making an entry about the event in the Civil Registry Book. After this, the man and woman are officially considered husband and wife, and the marriage is considered valid.

The civil registration book is a very important document, to which a number of strict restrictions apply, one of which is that the book is prohibited from being removed from the walls of the registry office building without the grounds provided for by law. Unofficial exit registration does not apply to them. Therefore, from a legal point of view, it has no legal force.

At the outdoor ceremony, the newlyweds put their signatures on a symbolic certificate. Therefore, an away ceremony does not cancel a visit to the registry office in person, where:

• The civil servant will carry out all actions provided for by law;
• Will make and seal the corresponding entry in the Civil Registry Book.

What you need to prepare to apply for marriage registration and how to do it, you will find at this link.

In Moscow, there are several historical, cultural and a number of new locations where it is possible to legally formalize relations, i.e. Organize off-site marriage registration officially. We talked about these places in detail here.

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Registration of a marriage in the registry office and on-site registration outside the registry office in places specially designated for marriage registration is an official procedure involving filing an application and making an entry in the Civil Registry Book, thanks to which your union becomes legal.

An unofficial outdoor marriage ceremony is a well-prepared, staged wedding ceremony, compiled and executed taking into account all the wishes of the couple, but has no legal force. Does not exclude visiting the registry office!

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Thus, on-site marriage registration is divided into two types

OFFICIAL EXIT REGISTRATION

It is carried out in strictly permitted places, upon application, at a certain time and with a number of restrictions that need to be clarified in the place where you are going to hold the outdoor ceremony.
Applications are submitted to the registry office to which the place of exit registration is associated.

Organizing a formal ceremony is another big topic. Where you can officially hold an outdoor ceremony in Moscow and how much it costs, we described in detail in this article.

UNOFFICIAL EXIT REGISTRATION

Such marriage registration is unofficial and purely symbolic and assumes that at the time of the wedding celebration, you have already signed at the registry office and are legal spouses.
You can sign the day before, a few days BEFORE the wedding, or on the day of the celebration itself. And the ceremony itself is nothing more than a “theatrical show” for organizing a holiday. The entire ceremony is developed individually: the newlyweds themselves choose the host, music, theme of the holiday, etc.
Thus, marriage registration takes place without banal actions and acquires appropriate solemnity and romance.

Official part

The law established strictly defined cases in which future spouses are allowed to be registered outside the registry office. In this case, the registration is official; the newlyweds sign the book and receive a marriage certificate.

Traveling to organize such a procedure is allowed in cases where one or both newlyweds, for good reasons, cannot personally attend the registration. In practice, the following situations are most common.

1. Serious disease.

In the event that one (less often both) future spouses cannot independently come to the wedding ceremony at the registry office due to serious illness, it is allowed to organize it in another place. This health condition must be confirmed by medical documents. Depending on where the patient is located, the formalization of the relationship can take place at home or in a medical institution.

A wedding with off-site official registration in the event of a serious illness of the bride or groom is carried out in a strictly formal manner. This means exclusively the painting procedure. The ceremony is not performed by the registry office employee.

1. Being in custody.

Persons in custody retain the right to marry. Such citizens are deprived of the opportunity to leave their location determined by the court. Therefore, the law allows for on-site registration. In this case, marriage registration can take place in a pre-trial detention center or correctional colony.

These circumstances must be confirmed by a certificate from the place of detention. These institutions have special premises in which registry office employees carry out the registration procedure for married couples.

Its procedure is purely official. Ceremonial registration is not provided for these cases. It will also not be possible to invite guests or a photographer, since unauthorized persons are prohibited from entering sensitive facilities.

1. Registration of marriage on the territory of cultural and historical sites.

Regional or municipal regulations allow registry office employees to be empowered to officially register couples on the territory of objects of cultural and historical significance. Their specific list is determined by local laws. At the moment, it is possible to hold ceremonies in this order only in Moscow.

1. Other reasons.

The list of valid reasons for which exit registration is carried out is not limited by law. Therefore, when one of the spouses cannot appear in person at the registry office, it is necessary to submit documents confirming this fact.

The head of the registry office reviews the submitted certificates and other documents. Based on the results, a decision is made on whether the reason for failure to appear is valid and whether exit registration is allowed or not.

WHY DO YOU NEED EXIT REGISTRATION?

Only at on-site registration can you create an atmosphere that conveys your most sincere emotions. An outdoor ceremony allows you to gather all the guests in one place, because only a limited number of guests can be present at registration at the registry office. And also, on-site marriage registration is an opportunity to get incredibly beautiful wedding shots for a long memory.

PROS AND DISADVANTAGES OF OUTSIDE MARRIAGE REGISTRATION

Advantages of an outdoor ceremony

✔️ You can choose absolutely any month, date and time for your wedding. How to choose a wedding date in 2021, read this article.

✔️ Imagine that you will be late to the registry office. No one will wait for you there and they simply won’t sign you in. Everything will have to be transferred. With informal check-in, you are not tied to a strict schedule.

✔️ The away ceremony will not be like any other, because you will plan the whole process yourself.

✔️ In the registry office, everything takes place according to certain standards and scenario, and at your registration it will be as you want: any music, dress code, notes of humor and individuality in the speech of the host, a beautiful entrance of the bride and groom, romantic vows, unforgettable photographs and the most important thing is emotions.

✔️ On your wedding day, you don’t need to waste time traveling around the city - from the painting place to the banquet hall. Indeed, in most cases, a wedding with an outdoor ceremony is held in the same place where the main part of the celebration will take place.

✔️ You will be able to invite an unlimited number of guests, unlike the registry office.

✔️ Such on-site registration can take place anywhere in the world: on a beach abroad, in the air in a hot air balloon, on the roof of a high skyscraper. It all depends only on your desire, imagination and financial capabilities.

Disadvantages of an outdoor ceremony

x Careful and lengthy preparation will be required. After all, it is necessary to find a suitable territory, come up with and organize the zone itself (arch, buffet table, technical equipment), find a registrar or host, write or order romantic vows.

x The cost of the ceremony in question will be significantly higher than the usual classical painting.

x Some locations, for example, in a city park, square or on the embankment, must be agreed upon with the city district administration and permission for this event must be obtained from them.

x Unpredictability of weather conditions when organizing an outdoor ceremony. You need to think about plan B.

WHAT INCLUDES OUTSIDE MARRIAGE REGISTRATION

• 1 An arch decorated in the general wedding style. There are also a great many options for wedding arch shapes.
• 2 Registrar
• 3 Table for painting
• 4
  Folder, pen
• 5
  Ring pad
• 6
  Chairs or benches for guests
• 7
  Music. Orchestra, musicians or DJ
• 8
  Solemn vows of the bride and groom. You can write them yourself or order them. It’s better to rehearse your speech in advance or print it on beautiful cards.
• 9
  Bags with rose petals for showering the newlyweds after the ceremony
• 10 Optional (optional attribute of the ceremony) - carpet, wide glossy fabric or rose petals
• 11 Plan B in case of bad weather

Wedding reception in the forest 2021 - trends, new photos

Does the city bustle and stuffiness of the premises, crowded restaurants not attract you? Don't like a banquet hall as a wedding venue? Do you want to have a beautiful on-site registration? You will definitely enjoy a wedding in the forest, the decoration of which can be an unforgettable experience for you. Most forest themed wedding decor is easy to do. You can independently, with the support of friends and relatives, decorate the space for the celebration. Nature itself will tell you how to make the place for the celebration magical.

The off-site registration area consists of a wedding arch and a path to the arch for the newlyweds, a registration table, and chairs for guests. The check-in area is often located in a clearing; wooden chairs or benches for guests are placed on the ground. The arch can look like door leaves and be decorated with flowers and fabric. Instead of a carpet, a path strewn with rose petals or lined with hay can lead to the wedding arch.

WHO HOLD THE OUTDOOR CEREMONY?

It is worth noting that in the case of unofficial on-site registration, the style of the event is set by the newlyweds themselves. There are no frameworks or standards: anyone can read the ceremonial speech and issue the first family document.

In most cases, such ceremonies are conducted by the Registrar/Master of Ceremonies. The ceremony can also be held by:

• Friends, host, professional actor, celebrity or media personality
• Rarely a civil servant of the civil registry office

WHAT YOU NEED TO CONSIDER WHEN ORGANIZING AN OUTDOOR CEREMONY

PLACES FOR OUTSIDE MARRIAGE REGISTRATION

WHERE TO HOLD THE OUTDOOR CEREMONY?

— Registration in a country house or cottage

The ideal solution for country weddings would be to rent a house in nature outside the city. Specially equipped country wedding houses offer newlyweds the most beautiful place for an outdoor ceremony, a tent or veranda for a banquet and a whole house so that after the wedding they don’t have to go anywhere, but stay there and relax.

— Registration at a country wedding venue

The same advantages as in the previous option, only with the difference that not all such sites allow you to stay and accommodate guests. But most country wedding venues still have rooms nearby.

— Registration by the water

One of the most popular ideas in the warm season is organizing an outdoor wedding registration on the banks of a river or lake. A pier or bridge is a great option. And if we are talking about a wedding abroad, then on the seashore or ocean on a snow-white sandy beach.

— Registration in a forest clearing

Such an atmospheric location can be found in almost all suburban venues. Very atmospheric!

— Registration at the restaurant

This option has many advantages. Most restaurants will have a special area where you can hold the ceremony and then head to the banquet hall. In addition, this is an ideal solution for the cool season.

— Check-in at the hotel

The hotel has a special registration area, a banquet hall, and rooms for you and your guests.

— Registration in Loft

One of the most popular formats for holding a wedding day at present. But this option is suitable only for those couples who like this brutal loft style.

— Registration in a historical place steeped in history

In a museum, castle or estate you will feel a special holiday atmosphere.

— Registration on the roof

Quite an interesting solution to exchange rings at bird's eye view, which has recently become very popular.

— Registration in the air in a hot air balloon

A non-standard idea for extreme sports enthusiasts. But! In this case, guests will not see the entire process.

— Registration in the mountains

For lovers of breathtaking landscapes, it would be the best decision to go to the mountains.

— Registration abroad

If you have the desire and opportunity, you can go to another country. A chic beach on the ocean or an ancient medieval castle somewhere in Europe - the choice is yours. But on-site registration abroad is not a budget-friendly pleasure, especially if you still plan to invite guests there.

Fashionable design for an outdoor ceremony in 2021 - stylish solutions with photos

If you have decided to hold an outdoor wedding ceremony to which you will invite your relatives and close friends, these ideas for an outdoor ceremony will help you create a magical, touching and unforgettable celebration. Often, outdoor ceremonies are held near the banquet hall or on the territory of the restaurant. But you shouldn’t limit yourself to this. Forest, field, river bank, botanical garden, greenhouse, park, country house. There are many interesting options. For especially bright couples who love originality, such places as a stadium, a museum, a castle, a motor ship, or a golf club are suitable. An important part of the outdoor ceremony is the arch under which the newlyweds stand. She, as the registration center, attracts the attention of guests. The traditional arch is a semicircle.

Do you want something new? There are arches in the shape of a heart, rectangular, square, made from tree twigs and in the shape of a hut. A beautiful gazebo or gazebo near the lake will serve as an excellent arch. An arch made of books, in the shape of doors, even a large tree decorated with flowers and your photos can be an excellent replacement for the traditional one. Decoration plays an important role in the entire ceremony. As a rule, the venue is decorated with all kinds of flowers and floral arrangements, petals, figurines of hearts and other romantic paraphernalia. Paper decorations are popular - flowers, pompoms, garlands, fans, cranes.

HOW TO CHOOSE THE PERFECT PLACE FOR A DAILY CEREMONY?

I remember “It’s not the place that makes a person, but...” These lines are not suitable for our situation, it’s the place and beautiful scenery that will decorate your wedding photos!

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Here are the main points that should not be overlooked when organizing an outdoor ceremony:

✔️ PROXIMITY TO THE CITY

This means that the site for the outdoor ceremony should be located next to the restaurant or site where the banquet part will take place. Ideally, if this is the same place. This leads to the next point...

✔️ TRANSFER OF GUESTS

This is perhaps one of the most important aspects. After all, guests often want to relax and leave the car. If you tell them that the wedding will be 100 km from the city, they will at least get tense. Therefore, take care in advance of transport that will take guests to the celebration site on the appointed day and time.

✔️ BEAUTIFUL VIEW

The ideal would be to have wonderful landscapes and a spacious area. As they say, nature should please the eye. A pond, greenery, flowers, flowering trees, singing birds (but not biting insects) - this is just ideal!

✔️ AVAILABILITY OF A ROOF OR SPARE SPACE FOR THE CEREMONY

It is important to provide for EVERYTHING. Bad weather can ruin everything if you are not prepared for it. Therefore, an awning, a gazebo, blankets, umbrellas for guests - everything should be in reserve.

✔️ ARCH, DECORATION AND ACCESSORIES

All decorations are prepared in advance: an arch, chairs for guests, a pillow for rings, a pen for painting, etc. It is understood that all this is in charge of one person - the wedding decorator.

✔️ SOUND

To avoid echoes from the sound, which, you see, may well spoil the entire impression of what is happening, it is necessary to provide sound equipment directly at the ceremony site, and not just in the banquet hall.

✔️ POSITION OF THE ARCH IN RELATION TO THE LIGHT

If the sun blinds your eyes, you may end up with some not-so-successful shots!

SCENARIO AND TIMETING OF THE OUTDOOR CEREMONY

How is everything going?

1. On the wedding day, the exit registration area is decorated - an arch, a table, and chairs are placed. The necessary equipment is installed, and if necessary, a rehearsal is held with the newlyweds. Decorators are involved in decorating the outdoor ceremony area. At this time, the registrar also prepares for the ceremony and the arrival of guests.
2. At the designated time, guests begin to gather. So that guests do not get bored while waiting for the newlyweds, a buffet area and, if desired, several interactive areas are organized for them. Then they take their places in the exit registration area. In most cases, all processes are controlled by the wedding coordinator or friends/parents of the newlyweds.
3. Then there is a ceremonial entrance of the bride and groom to a pre-selected musical composition. There are two options: the newlyweds can go out together, or first the groom and then the bride, accompanied by her father.
4. The registrar makes a beautiful opening speech, then passes the floor to the newlyweds and they pronounce romantic vows to each other. The cherished “Yes” and the couple exchange rings, sign a symbolic certificate and seal their union with a kiss.
5. After the ceremony, family and friends congratulate the newlyweds and take memorable photographs with the bride and groom.
6. This is followed by the beginning of the banquet part of the event.

Timing of the exit ceremony

The classic outdoor ceremony lasts 15-20 minutes!!!

This time includes: the bride’s entrance with her father to the groom, who is waiting for her at the altar, the registrar’s speech, vows and the exchange of rings. Separately, you should take into account the seating time of guests. Add another 5 minutes if a child will carry the rings.

30 minutes should be left for congratulating guests, presenting gifts and a general photo session after the wedding ceremony.

HOW MUCH DOES IT COST TO ORGANIZE AN OUTDOOR CEREMONY?

PRICE OF OUTSIDE MARRIAGE REGISTRATION

The cost of organizing an outdoor ceremony depends on many factors - the venue, the chosen version of the musical accompaniment, the scale of the arch and the materials used for its design, as well as other design elements of the outdoor ceremony area. Who will perform the role of the registrar also matters when determining the price of on-site registration. We discussed the approximate calculation of organizing an outdoor ceremony in this article.

Outdoor wedding ceremony in winter in 2021 - stylish trends, photos

The design of the outdoor ceremony itself on the territory of the banquet hall or in any other rented premises will not differ at all from the summer design. Therefore, the wedding planner will not have any difficulties. The menu and drinks will depend on the style of your wedding and your goals to emphasize the winter season or, on the contrary, “go into summer.” Make sure in advance that all guests arrive safely at the ceremony location, regardless of the weather. In winter, the most worrying factor is the weather. Sudden snowfall or terrible ice. Make sure the parking lot is cleared in advance and your vehicles are ready to drive on ice. Dress for the weather! Getting sick right after your wedding is a terrible idea. It’s better to wear non-sexy thermal underwear under your dress than to run to the doctors for another month after the event. We wish you a beautiful winter wedding!

LET'S SUM UP

• Think about who you want to see as a registrar. This could be a professional actor, presenter, or one of your friends who has artistic abilities.
• Carefully choose a place for a wedding and in particular for an outdoor ceremony. It should not only be beautiful, but also have enough space to accommodate all the guests, place an arch and organize a buffet area.
• Think over the concept of the entire wedding and choose an arch for the outdoor ceremony.
• Plan the ceremony so that neither the vows nor the celebrant's speech are too long. Otherwise, guests will get bored. If you wish, you can add a little jokes and humor.
• Take care of the buffet. There will be enough glasses of champagne and light snacks.
• Don't forget about sound. If registration is planned on the street and there will be a lot of people, then your presenter will definitely need a microphone.

Wedding registration on the beach 2021 - trends, new photos

The beach area cannot be called a traditional place for organizing a wedding. Therefore, in order for the event to go perfectly, you need to properly prepare and solve a lot of organizational issues. Of course, if professionals work to create a festive atmosphere, you will be able to relax peacefully, freed from the need to organize the event.

But if you want to personally resolve all organizational issues, then be prepared that there is a lot of work to be done, and in order not to forget anything, note the following points in your weekly planner:

1. Choose a practical wedding dress that will not only look appropriate on the beach, but also will not create any inconvenience in such a banquet-specific environment. Alternatively, you can purchase a separate outfit for beach events.
2. The same goes for shoes. Make sure that you and your chosen one have comfortable and practical shoes that will be comfortable for walking on the sand.
3. To make everyone feel comfortable, take care of a flat surface where chairs for guests and all the attributes necessary for organizing an outdoor wedding will be placed.
4. Don't forget about the decor, which you can use balloons, fresh flowers and ribbons. They will flutter spectacularly in the wind.
5. Painting should be scheduled for the morning or evening, otherwise the scorching rays of the sun will ruin the mood of both you and your guests.